If you are a field centric business, you would relate to the fact how real-time visibility & field productivity are everything. This is where field employee GPS tracking software have become the must have.
No matter you run a solar field service business or on-field FMCG brand with sales quotas, having the right GPS tracking solution can:
- Add to your business’s accountability.
- Reduce operational leakage.
- Double up your field teams’ efficiency by 200%.
Here’s a step-by-step guide to help you go and get the best employee GPS tracking app.
8 Tips to choose The Right Field Employee GPS Tracking App
1. Access Your Business Needs Clearly
Before you go on a hunt for field employee GPS tracking app, make sure to ask yourself the following questions:
- Are you only looking for a real-time location tracking app?
- Do you want an app with task management, geo-attendance, and expense tracking too?
- What’s your field employees’ strength size? Are they scattered across multiple cities or countries?
- Do you an app that integrates with your existing CRM or ERP?
Setting your objectives will help you ascertain what all features will be needed in your next field employee GPS tracking solutions for your field operations.
2. Look for An App with Real-Time Accuracy & Reliability
Any field employee GPS tracking software first motive is to provide real-time employee location. So, ensure the app you are choosing:
- Provides high accuracy even in low network, remote or offline areas
- Is compatible to work across mobile devices and operating systems
- Shows up-to-the-minute visit & movement logs, distance travelled and route history
- Doesn’t drain the battery of your executives aggressively
- Shows the field reps battery network and charging status
Choosing an app that ensures more than just tracking gives your business an edge.
3. Look for Features That Adds to Your Business’s Value
A good field employee GPS tracking solution should go beyond just location. Additionally, it should offer:
- Custom Geofencing options: So, you can set virtual boundaries in custom colours and name around crucial task locations or regions. You will receive every time your rep enters or exit these zones, confirming their presence across assigned locations.
- Check-in/out with time logs: Option to automate attendance with location stamps and selfie-based mark in and mark out will help verify presence.
- Automated bulk task assignment & reporting: Just so you as manager can assign, monitor and track location-based tasks or visits or sales quotas.
- Travel & expense logging: Needful to auto-capture distance or mileage covered, digitalise expense proofs and set multi hierarchy approval workflow.
- Offline mode location tracking: The right field employee GPS tracking app should work even in areas with low or no network. It should keep up with attendance, task progress and GPS data even if the internet goes out for a while.
Operationally, you deserve a rich app, so you get better visibility and control of your field jobs & teams.
4. Look for an Integration Ready Platform
Your field employee GPS tracking app should simplify your job of data transfer. Make sure the one you are getting integrates with your internal apps or systems like:
- CRMs of ticketing systems
- ERPs or customer databases
- HRMS or payroll systems
- Internal communication tools
This functionality will help ensure that the data flows smoothly across your internal departments and teams — and helps reduce the manual friction. So don’t fall short in finding such field employee GPS tracking solutions.
5. Assess User Experience & Training Needs
If the field staff tracking software you are getting is poor in navigation or outright clunky, or confusing, it will frustrate your team. Make to look for the one whose:
- The interface is simple and intuitive.
- Mobile and website dashboards are clean & responsive.
- The adoption and onboarding process of the platform is minimal.
- There is solid customer support to help train & troubleshoot issues & guide about what’s new the software.
Don’t assume your field staff are tech-savvy—always choose simple & uncomplicated platform for your teams!
6. Prioritize User Privacy and Legal Compliance
Tracking your field employee’s location is a responsible task. Choose a field staff tracking app that:
- Offers consent-based tracking
- Have a shift-based or task-based tracking (not 24×7 tracking)
- Ensures compliance with data privacy laws like GDPR/India’s PDP Bill
- Auto mark outs employees outside their work hours
When you choose on ground employee GPS tracking solutions that keeps up with your staff’s privacy, it builds a culture of trust and keeps you aways from legal battles.
7. Consider a Scalable and a Decent Priced App
Your tracking app should be able to grow as your operations and team size grows: Make sure the platform you are choosing:
- Its pricing is flexible (like a pay-per-user, pay-as-you-go, etc.)
- It offers clear upgrades and features in form of what’s new in monthly releases.
- Has custom pricing plans suiting enterprise needs or operational size
During your SLA talk, make sure to discuss these things, as it protects you from staying in a limited system.
8. Test it For at Least 30 Days
At last, before you commit to that one employee GPS tracking software app, it is best to look for the providers who are open to giving:
- A free trial or demo
- Small-scale pilot run for 5–10 field employees
- Access to backend dashboards for testing reports and analytics
Having this will help you spot usability issues and fix compatibility gaps early.
Final Thoughts
Choosing the right field employee GPS tracking app is not a random spite, it should be your strategic move. After all, this one go-to app will give help you:
- Improve field agents & tasks visibility
- Cut down on field rep idle time & time theft
- Fix gaps & boost field team productivity
- Zero manual errors & eliminate need for paper pile
If market options have got you confused, TrackoField’s robust field employee GPS tracking solution can be the best bet. It offers every feature stack that could simplify your field jobs & teams tracking.
It is best, you make a checklist and compare 3-5 apps and get your field managers involved in the trial or demo process.
