If you’ve ever worked with too many apps at once, you know the pain. A chat app for quick updates. A calendar app for meetings. A project management tool for tracking tasks. A cloud drive for documents. And, of course, endless emails to tie it all together. The result? Constant context switching, duplicated effort, and a team that spends more time juggling apps than getting real work done.
Lark takes a different approach. It combines messaging, meetings, project management, approvals, and knowledge-sharing into one streamlined platform. That means no more hopping between half a dozen apps to complete simple tasks. Instead, teams can move faster, stay aligned, and save hours each week.
Here are six reasons teams choose Lark over managing a patchwork of disconnected apps.
1. Lark Base: Projects and data in one place
Many teams depend on spreadsheets and standalone project management tools to stay organized. The problem? These tools don’t scale well. Data gets scattered, updates aren’t synced across platforms, and projects lose visibility.
Lark Base solves this by offering a flexible, visual system for managing both projects and data. You can switch between a spreadsheet-style view, Kanban boards, or calendars depending on the task’s requirements. Automations take care of repetitive updates, while permissions ensure data stays accurate and secure.
With Base, your team doesn’t need separate apps for tracking projects and storing information. It’s all in one place, making Lark one of today’s best project management tools for growing teams.
2. Lark Approval: Faster decisions with automated workflow
Approvals create bottlenecks in all businesses, whether it’s an expense claim, leave request, or project approval. All the moments spent waiting for an email response create a momentum stop.
Lark Approval turns approvals into an automated flow to eliminate wait times. Requestors submit requests in seconds, managers receive instant updates, and the decision is tracked automatically. You will never have to dig in inboxes again, or wonder if you missed a request.
Better yet, with automated workflow in Lark, you can create rules that route requests to stakeholders without having to send it to each one. This means quicker approvals, fewer bottlenecks, and a team that continues to move.
3. Lark Calendar: Smarter scheduling without chaos
Juggling time zones, conflicting schedules, and last-minute changes is one of the most frustrating parts of team coordination. Traditional calendar apps exacerbate the problem because they don’t integrate with other daily workflows.
Lark Calendar makes scheduling seamless. You can see availability in real time, create events directly from chat conversations, and link meeting notes from Docs into events. When the meeting starts, everyone already has the necessary context.
This reduces endless back-and-forth messages and eliminates scheduling errors, saving teams both time and frustration. Those endless messages can cause burnout, says Think Growth, and teams need ways to avoid that.
4. Lark Docs & Lark Wiki: Knowledge that’s easy to find
Most offices struggle with lost information. Drafts live in email threads, final documents are scattered across drives, and onboarding new employees takes forever because knowledge isn’t centralized.
Lark addresses this with Docs and Wiki. Docs allows for real-time collaboration, while Wiki provides a long-term knowledge repository for your finished playbooks, policies, and guidelines. The two link together effortlessly, making certain information is categorized appropriately and accessible for everyone. that real-time collaboration is extremely helpful.
Instead of teams spending countless hours searching for which files are the right ones, they can quickly access the information they need. This means quicker collaboration and less duplication of work.
5. Lark Messenger: Communication into action
Many chat apps are great for chatting, but do not support the follow-through needed to take action. Important updates and decisions of a group chat often get missed if they get buried in threads of chatter, and tasks can get lost altogether.
Lark Messenger is different. You can pin important messages so that they are readily available for quick reference, search past messages in an instant without limit, and individually assign the content of a chat into a task or calendar event. This means communication doesn’t just limit to discussion, but progresses into action as well.
With Messenger integrated with the rest of Lark, teams run the risk of avoid dealing in silos and can keep their work flowing forward with ideas.
6. Lark Meetings: Productive calls with fewer follow-ups
Meetings are necessary, but they often waste time. Long calls drag on, and people who miss them need separate recaps.
Lark Meetings guarantees both efficient and organized meetings. Transcripts and highlights are automatically created, recordings can be sharable immediately in Messenger, and Docs will follow up on action items. Even participants are not left in the dark, limiting the amount of time spent on online meeting ownership. The end result? Shorter, smarter, and more purposeful meetings.
Conclusion
The main reason teams are opting for Lark over a combination of apps boils down to one thing: a lack of friction. Rather than having to switch between multiple chat apps, calendars, drives, and project trackers, everything can happen within a single connected workspace.
Lark Base organizes projects, Approval speeds up decisions, Calendar simplifies scheduling, Docs and Wiki capture knowledge, Messenger creates actionable communication, and meetings make calls effective. Together, each work tool creates a workflow that saves time, rather than wasting it.
This is why Lark is not just another productivity application. It is business process management software that helps teams simplify collaboration, avoid inefficiencies, and engage in productive work. With Lark, you don’t need a dozen apps. You just need one platform designed to help your collaborators keep moving.
